Last review date 03/02/2023

Stop Smoking Clinic Template


To open the Stop Smoking Clinic template, go to:  auto-consultations > NURSES and HCAS > Stop Smoking.  Alternatively, add the template to F12 shortcuts for easy access.


There are six tabs/pages on the Stop Smoking template:


  • Home 
  • Assessment Appointment
  • Quit Date Appointment
  • Follow-up Appointment
  • Data Quality
  • Resources


Home

The home tab will have the relevant top level codes to record who the Consultation was done by, the Referral code, source of the appointment, where the patient may have been prompted to use the Stop Smoking Clinic, and if they have been referred to Swap to Stop smoking cessation service.


The rest of the page will show relevant information already recorded, and links to the other pages on the template down the left hand side.


Assessment Appointment


Tick the 'Assessment, Quit Date or Follow-Up Assessment' tick box at the top of each page to make the remaining fields on the template become active. 



The blue and red stars indicate that there is payment associated with this field. A Blue stars mean that it is linked to a local or national payment requirement for the Stop Smoking Clinic and a Red star means that this is QOF related.


A * by a field indicates that it is mandatory for the NHSE data submission and must be completed in order to click 'Ok' on the template. A ^ by a field indicates that it is a recommended field, meaning that you are prompted to complete this field but can bypass this. On completing the consultation and clicking 'Ok' on the template, if any fields mandatory or recommended fields have not been completed, this will be highlighted by a warning message like the below:



N.B. The Stop Smoking Clinic NHSE contract requests documentation for equality, diversity & inclusion, including gender. Please be aware of NHSE record-keeping policies when asking for & recording this data.


Quit Date Appointment

This page is to be used during the patients 'Quit Date' Appointment. Again, to make the fields active, the first 'Quit Date Appointment' must be ticked.


To print off the 'Summary report' for the patient at the bottom, the template must be OK'd or Suspended first and then reopened for any information to be merged onto the Summary report.


Follow Up Appointment

This page can be used for the follow up appointment with a patient. Just like on the other pages of the template, the 'Follow-up Appointment' box should be ticked to make all other options available.


Data Quality


This page is only to be used if back dating codes that may have been missed on previous consultations to ensure that they are then captured for NHS Data Quarterly Submissions.


Record the relevant codes that are needed to be recorded - and these can be back dated by selecting the date these were added in the date box to the right of each drop down.


Resources

Here are some hyperlinks to useful resources - you can also copy and paste any links once you click on them and then click 'Send Message' to open up the SystmOne Communications Annexe to text or email the patient the link. You can also tick the 'Leaflet given' tick box to record that a leaflet has been given to the patient. There is also a link to the NICE guidance for stopping smoking for professionals to refer to.



If you need any help please click help & feedback at the top right hand corner of the template and click contact us if you wish to fill in the online form for help.



NHSE Data Submission Requirements


For payment for the NHS Stop Smoking Clinic, a strict set of data fields are required by NHSE. These should all be captured when using the Ardens Stop Smoking Clinic template, but to ensure this has been done then please follow the instructions below:

  1. Go to Clinical Reporting > Ardens > Contracts | Stop Smoking Services | Q1 Activity
  2. Run the report ‘Q1 Stop Smoking |  Report Output’
  3. Right click > Show patients

     
  4. Click ‘Select Output'
  5. Click 'Pre-defined report output' and then select 'Smoking Data Collection' then click 'Ok'

  6. If there are any incomplete rows, right click to open the patient, open the Stop Smoking template and complete all fields as needed. Don't remember to change the event date and back date this to the original appointment date.


Stop Smoking Clinic Reports

There are some reports on Ardens SystmOne to assist practices, however it is not possible to easily report on all data fields required for the NHSE Data Submission on SystmOne. It is therefore recommended that Ardens Manager is used for Pubilc Health and NHSE Data Submissions and this should be used if in place.